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Budget/Audit/Board of Review Committee.

Summary

Decisions and votes — Item 1A: IT transition amendment for the 311 system

  • Decision/Vote: Motion to approve the amendment; seconded by Council Member Willard; vote passed (Aye).

Item 2: Transfer of old bond funds to the Affordable Housing Bond fund (calendar numbers 5155–5157)

  • Decision/Vote: Motion to move forward; seconded by Council Member McCarran; vote passed (Aye).

Calendar items 35,487 and 35,488

  • Decision/Vote: Referred to the full council meeting on July 23 for discussion and vote.

Item 7A (from the excerpt, M26242)

  • Decision/Vote: Deferred to August 6. Action to suspend the rules to add the item to the agenda passed by voice vote (implied).

CAB administrator item (Central Adjudication Bureau)

  • Decision/Vote: Item added to the regular agenda for Thursday’s meeting; discussion to occur on CAB plans and priorities.

Speakers (clearest attributions)

  • IT transition and 311 module: Jonathan (staff presenter)
  • Bond funds transfer: Liz
  • Budget/finance discussion and CAB context: Council President Morrell
  • CAO staff: Austin (CAB adjudication priorities and status)
  • CAO representative: Ash (CAB, IT interfaces, process improvements)
  • May 2026 budget and performance: Abby Vian (Chief Performance Officer, CAO)
  • Audit findings: Becky Hammond (Carr, Riggs, & Ingram)

Actions taken or requested — IT transition amendment

  • Action: Amendment approved to allow August launch; final timeline and development plan to be determined post-amendment; public launch anticipated later in the year or early next year; staff will keep the committee updated and may present to residents about what the change means.

Transfer of old bond funds

  • Action: Transfer executed moving old Housing Trust Fund bond monies into the Affordable Housing Bond fund; the transfer was anticipated to free up funds for upcoming bond sales.

Calendar items 35,487 and 35,488

  • Action: Referred to the July 23 full council for discussion and vote.

Audit presentation (FY2025)

  • Action: For information and discussion; no committee vote recorded in the material. Auditor presented findings and conclusions (see below under “Key findings”).

Speakers noted

  • Jonathan (staff), Liz, Council Members Willard and McCarran, Becky Hammond (auditor), Abby Vian (CAO), and CAO staff (Austin, Ash) plus Council President Morrell.

Unresolved or follow-up issues — Internal controls and compliance

  • Material weakness and noncompliance related to prior-period restatements and pension funding require ongoing monitoring and remediation.

Pension funding

  • Firefighters’ Pension and Relief Fund remains underfunded; continuing contributions and funding strategy will be needed; auditors and management will monitor progress.

Deposit and cash handling

  • Bank reconciliations timing, cash handling separation, and 24-hour deposit compliance require further action or adjustments; specific corrective measures were not detailed in the material.

IT and CAB implementation

  • Ongoing plans and priorities for CAB, IT interfaces, and related process improvements were discussed, with follow-up at the regular Thursday meeting.

Key findings (from the FY2025 audit, as presented) — Opinion and overall results

  • Independent Auditor’s Report: Unmodified (clean) opinion.
  • Internal controls and compliance (GAS): Some issues identified (material weakness and a noncompliance).
  • Material weakness: Prior-period corrections/restatements, including:
  • Unrecorded Gomesa bond revenue in the Debt Service Fund (~$2.5 million).
  • Unrecorded workers’ compensation expenditures in the General Fund (~$8.4 million).
  • Corrections implemented; procedures updated.
  • Noncompliance: Underfunded Firefighters’ Pension and Relief Fund findings; funding levels improving but still below requirements.
  • New system funded ~18% in 2025 (older years 7–12% depending on year); old system funded ~25% in 2025.
  • Agreed-upon procedures: Two exception areas (bank reconciliations and collections); deposits timing issues (2–10 business days) noted; some improvements since prior years.
  • Overall financial picture: Net position increased from about $930 million to about $1.72 billion year over year; capital assets grew with shifts from construction in progress to buildings, improvements, and infrastructure; depreciation-adjusted year-over increase ~$300 million.

Report status

  • The audit presentation is for information and discussion; no vote documented in the material.

Overall outcome

  • Three items were approved or referred for the next council vote (IT transition amendment; bond fund transfer; calendar items 35,487/35,488 referred to July 23).
  • The FY2025 audit was presented with a clean opinion but included remediation-needed findings (material weakness, noncompliance) and noted improvements in internal controls and fund status.

Transcript

Transcripts may contain automated transcription errors. Verify important details against the official recording.

IT Transition Discussion: 311 System and Transition Timeline

9:53 AM · Chair / Council

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Calendar items 35,484 and 35,485: Transfer from IGR to Affordable Housing Bond Fund

Liz Holman

Hi, Liz. Can you go ahead and talk about this? Sure. Yeah. So this is moving some old 2021 and 2024 bond funds that were put in the Housing Trust Fund kind of as a placeholder to a new fund called, I believe it's the Affordable Housing Bond, something along those lines. It's from 5155 to 5157. Basically what it does is it's going to allow us to pay for several projects that were already under contract on and have the accounting just a little more clean. Any questions? Council Vice President Willard. Were any of these projects supposed to be funded with the recent bond sale that we did? No. Okay. The reason I'm asking, I was just wondering if it freed up any money for the upcoming bond sales that we're doing. So this was always? Yeah. It's Iris Riverbend, Grove Place 2, Lafitte Phase 7, and B.W. Cooper. Okay. So this is just to kind of clear up some of the financial. Yeah. And this has been kind of a long running pipeline for those who were here last term. We were working through that, trying to figure it out. Okay. Thank you, Liz. Sure. Any other questions? All right. With that, I'll move. Seconded by Council Member McCarran. All in favor? It passes. Thank you, Liz. Thanks.

Item 5: Calendar numbers 35,487 and 488

Chair

Item number five are calendar numbers 35,487 and 488. Both of these items will be referred to the full council meeting of July 23rd for discussion and vote.

FY2025 Audit Presentation

Becky Hammond

Becky Hammond, audit partner with Carr, Riggs, and Ingram. We are the audit firm that performs the audit of the financial statements for the 2025 fiscal year. I'm happy to be here today. Becky, can you just pull the microphone a little closer so we can hear you? Sorry about that. Is that better? Yes. Okay. Thanks. I'm here today to report that for the second time in our contract, we were able to issue the audited financial statements on time by the June 30th statutory deadline. I do want to recognize that this was a very big feat, given some of the challenges that have occurred in the finance department. I really want to take the time to say thank you to the finance department. They really worked very, very hard in coordination with my team as well and the team with Sean and Bruno CBAs, who is our DBE, and I really feel like it was a culmination of team effort on all parts in order to get this audit out on time. We understood the task. We understood that it was very important that this audit not be late, given all of the financial implications of that, and so we made it happen, and I just couldn't have done it without joint effort on both sides. So I just want the council to know that everyone involved worked really, really hard to make this happen and make it happen on time. So I have for you basically just an audit presentation to go over the highlights of the audit, and so I'll move on to the summary of auditor's results. So overall audit results, we issue three reports to the city for our part of the audit. The first is the independent auditor's report. This is the report that everyone looks at when they're looking to see how an entity has done, and I'm pleased to report that it is an unmodified opinion, which is considered a clean opinion on the financial statements. Our second report is our independent auditor's report on internal control over financial reporting and on compliance and other matters based on an audit of the financial statements performed in accordance with government auditing standards, and I had come to you several months ago and kind of explained what that is, but that's basically the yellow book standards that are required by Louisiana law, which means that we do some additional things besides just audit your financial statements to ensure that you have compliance with matters involving state laws that are related to financial matters. So for that opinion, we did have some findings this year. We had a material weakness reported, and we also had a noncompliance reported. I'm going to go over that in the next slide in a little more detail just to give you a little more understanding of what that was. And then our third report was our independent accountant's report on applying agreed-upon procedures. This was the statewide agreed-upon procedures that are required by the Louisiana Legislative Auditor that the legislature set up, and this involved 14 different compliance areas where we have to do multiple procedures in each area in order to ensure that some of the basic things are being done at the city and also some of the best practice internal controls are happening at the city. And actually, while we had exceptions in this area, I'm very pleased to report we only had exceptions in two areas, bank reconciliations and collections, which was actually a significant improvement over previous years, and those exceptions were pretty minor. The bank reconciliations exception had to do with the timing of when the bank reconciliations were reconciled, but they were reconciled before the audit, so no issues as far as the audit was concerned. And for the collections, there was one exception related to, for two of the five collection locations that we tested, there were two or more employees that share the same cash store. Again, this is kind of a best practice situation. You try not to have people sharing cash stores, but sometimes it's just not practical to have that happen, so that's something that the city would just look at to see if it makes sense to even separate that. And then the last exception, for three of our deposit dates selected, there were deposits that had not been made within one business day of receipt, ranging from two to ten business days after the receipt at the collection location. So this is because you are taking collections in at various different locations throughout different locations throughout the city. Those deposits are not getting to the bank as timely as the best practice would allow. I think that is actually a specific law, but the law itself is kind of vague as to what that really means. So that's just something to look at to see, you know, is it practicable to try to get those deposits in more timely. As far as the findings for this year, we did, as I said, have a material weakness and a non-compliance. The material weakness involved some prior period error corrections that were actually identified by city accounting staff and brought to our attention proactively. So I always look at that as a positive thing to see. However, because they did affect prior periods, we did have to treat this as a material weakness because this was a material amount that had to change numbers for last year and resulted in a restatement of the prior numbers. This involved some unrecorded revenue proceeds related to the Gomesa bonds in the Debt Service Fund of about $2.5 million and then some unrecorded workers' compensation expenditures in the General Fund of about $8.4 million that were sitting in a liability account and needed to be expensed. So those corrections were made and discussions were had about what needed to happen going forward to ensure that those items, those errors did not occur again and those, all of those changes to their procedures have already been put in place and the matters have been resolved as far as what I've seen so far. So I don't expect any of those problems to occur again.

Becky Hammond

The second finding that we had was related to the underfunded retirement plan, which is the Firefighters' Pension and Relief Funds. This has been a finding since 2017, but what I'd like to highlight here... Here is the fact that the new system has hovered anywhere from 7% to 12% and in 2025, it's up to 18% funded. The old system has been as low as 2.82% and it is up to 25% funded in 2025. So the funding percentages are going up and some of that is market dependent, but also that you're continuing to just make contributions to the plan based on the required actuarial amounts that the actuary says you need to make. So that's slowly being rectified. It's just still at that very low level where it's considered a non-compliance. So hopefully we'll see some improvements there and that will come off in the near future. So on to our overview. This is basically just a bird's eye view of the net position of the city. This is everything government-wide, including all of your funds, all of your capital assets, all of your long-term liabilities. And so we did have an increase in net position overall from $930 million to $1.72 billion. And the biggest factors involving this is the fact that there was a lot of capital investments and then quite a significant amount of reduction in long-term liabilities. And I'm going to go over that in a future slide to give you a little better appreciation for that. As far as capital assets, again, here you can see that we did have some significant increases in building and improvements and infrastructure, some reduction in construction and progress where about $141 million moved from construction and progress into those other categories. But overall we did have an increase after depreciation of almost $300 million for the year. Now normally when I do these presentations I like to give a five-year look back and I also included the 2026 budget for perspective because this administration and this council have done a lot of work already to make changes to your fiscal policies and to kind of change where things are going. So I'd be remiss if I didn't include that. So this is just your sales tax receipts over the last five years. upward. And then I think the budget is because you were probably conservative in budgeting. I know that you had been reported to as of April 16th that you had already collected 25% of that $271 million budget for sales tax. So I imagine that that will continue to trend in the same regards, but sales tax seems to be down in other parishes as well. And so that conservative estimate makes a lot of sense. As far as ad valorem collections, that we're seeing a downtrend from the last three years. And so again, your budgeted number makes sense. Again, it was reported to you as of April 16th that you had already collected 92% of that $276 million. So I would expect that your actuals will be over the budget, which is a good thing. All right, for general fund, this is the slide I think everybody wanted to see and wants to know about. So we can see the gold is cash balances and the blue is your fund balances. We can see kind of a high in 2022, and we're down in 2025 to $67.3 million in fund balance. That is $138.3 million decrease from prior year, which consists of $129.9 million from the 2025 deficit, as well as the $8.4 million of prior period restatement that I mentioned earlier. So that gets you to that $138.3. In the next slide, I'll give you some perspective of what that fund balance means as far as future. But I also want to highlight, while the cash, and I apologize, I should have put your investment balance here as well, because I think that tells a story, so I'm going to elaborate there a little bit. But your cash did increase $124.8 million, but that is because you liquidated $186.4 million of investments. So you're really down a net of about $62 million when you look at cash and investments altogether. But I think the positive is, and obviously that cash has the proceeds from the revenue anticipation note in it. So that explains why that cash position was so high right at the end of the year. This graph shows you the general fund equity as a percentage of expenditures. And basically, the GFOA says that they recommend that you should have about two to three months' worth of expenditures in your general fund. So that's about 16% to 25% when we look at that in comparison to this graph. So you can see, in previous years, we were well over that in 2024, probably right in line. And then in 2025, as we all know, we're not really where we needed to be. You've already made steps to make those corrections, so I don't think we need to harp on that any. But ideally, you're going to be able to do that. But ideally, while I think the two to three months is a good idea, I think given the challenges that this city has and also the concerns that we have with hurricanes and other natural disasters, a better target probably is more in the 50% or six months of expenditures to have in your general fund is a good measure. But that's just kind of my take on what you kind of should have. This graph just shows you all your governmental funds. And so this is your general fund and all of your special revenue funds, capital projects funds, and debt service funds all together. But all your revenues and your expenditures. And so we can see our expenditures have continued to exceed revenues, which is why you've had to make so many steps this year to kind of right that ship. So, again, I would have put the budget amounts there, but that is a pretty tumultuous task to try to get all those numbers together. But you know what that looks like, and you've already tightened that down. So there's really not much more to say there. And in this last slide, there were quite a number of things happening here for the year for long-term liabilities. Additions to long-term liabilities were $45.7 million. Your deletions to long-term liabilities were $372.7 million.

Becky Hammond

The biggest contributor in that was in claims and judgments. You had a $121.5 million decrease. Of that, $100 million of that was because of the consent decree going away. So that did result in a significant reduction in liability for the city. The other big, big decrease was in your net pension liabilities, which decreased on the whole $180.6 million across your municipal employees' retirement system, both the firefighter systems, and then there's a little piece of municipal police with the state that's in that number as well. A large part of that, again, is favorable market conditions, which reduced the liability at the actuarial level, as well as just continuing pay down of about $55 million in bonds and your debt service to round that out. So while we know that these numbers will go back up with the recent bond issues, which is healthy because we need to have a continuous bonding program and have that cash flow, it was positive to see some of those large reductions, especially in claims and in the pension liabilities, because those are areas that you want to kind of keep control over. Any questions?

Q&A: Bank Reconciliations and Deposits

Council Member McCarron

On the bank reconciliations and collections, have you been in contact with the finance department to ensure that they've made adjustments to ensure better compliance with the 24 hours of deposits? And if so, what adjustments? I mean, maybe I can ask them this, too, when they come up, but do you all make recommendations on how they can improve?

Item 7A: Motion M26242 Deferred to August 6

Chair

Item number 7A is motion M26242, which is being deferred to August the 6th.

Item 7B: Motion M2644 and Suspension of Rules

Chair

We need to suspend the rules to add it to the agenda. I'll move to suspend the rules. Can I get a second? Seconded by Council President Morrell. All in favor? It passes.

CAB Administrator Discussion

Mr. Wilte

I'm here to discuss the CAB administrator role. It's a role that has been in the works for some time. This would be our Central Adjudication Bureau. So I think all civil adjudications under the city code, your Chapter 6 hearings, everything from code enforcement, minimum property maintenance, to STR, to zoning, to health, VCC, HDLC, are all going before third party hearing officers, which are outside attorneys who have at least five years experience. And the CAB administrator really manages that part of the ecosystem. So I think a clerk of court for really civil adjudications for the city, that's what we're here to discuss today. Questions about this position? Council President Morrell. Thank you, Madam Chairman. So Austin, I guess from our perspective, I know that CAB has been problematic for a tremendous period of time. I know that we've had long conversations regarding citizen interaction with CAB, the quality of hearing officers. How has that played into the effort to fill this position going forward? And what's the administration's general plans or vision of what CAB's going to look like going forward? It's a good question. I guess to start, from my perspective, having come in from the last administration, having my boss attend the Tuesday meetings with you guys and do what I call the round robin every Tuesday has been super helpful, kind of that conduit of information so that we can hear those complaints firsthand. And I know I took those meetings on March 10 and met with each of y'all and kind of went over the priorities. At that time, we identified 15 priority cases from each district. And then at large, I don't think you were there that day, actually, Council President. But of those 15 cases, I think there were 136 total. I'm pleased to report that 134 of them have moved forward through adjudication. There's still a couple of big ones, like 6700 Plaza Drive, which will move forward on the 20th. So I think I say all that because having the CAO kind of reprioritize what the metric for success are and the different levers we can pull on has been super helpful. Happy to provide some examples of things that we've been working on, whether it's print and mail or bilateral interfaces with IT, with John Wisby, who was just here presenting, with Treasury. I mean, those are kind of the big picture initiatives. Having somebody to be able to focus full time on the administrator role, I think, will not only help with the engaging with the public, but also these other priority initiatives. Any other questions? All right. Thank you for the discussion. Thank you for appearing. And we'll add it to the regular agenda for Thursday's meeting. I appreciate that, Ash.

May 2026 Budget Report and Executive Summary

Abby Vian

Thank you all; The final item is number eight, the May 2026 budget report and executive summary. I believe that Abby is going to present. Thank you. Good morning, everybody. I'm Abby Vian, Chief Performance Officer for the CAO's office. I am going to be here today representing the whole team. So I'll do my best Brandi and Alyssa impressions. But if you have questions for them that I can't answer, we might just need to follow up with you after this meeting. So as you can see here, this table summarizes our net position as of May 31. As you can see here, our net position was a positive $91.9 million year to date. Our revenues look like they are about $22 million above budget. And our expenditures are about $33 million under budget contributing to that final net position. Our year to date revenues totaled $392.5 million through May 2026. This exceeded the budgeted $370.4 million. And it exceeded our prior year collections of $346.2 million. So our revenues are trending favorably across the board. Our year to date combined personnel and other operating spending totaled $300.6 million through May 2026, which is about 37.6% of the annual 2026 adopted budgeted expenses. So as you can see here, we're trending below what we're considering a monthly benchmark level of expenditures. Though we do know that expenditures don't occur at a flat rate each month. And so any expenses that occur in the latter half of the year could cause those numbers to rise. And so we'll continue to report on those expenses. As we've discussed in prior presentations, the overtime spending across the board is down significantly. We've seen declines both compared to prior year spending and compared to projected overtime spending, and even compared to the budget. So right now we're trending at just about 36% of the annual overtime budget, with about $14 million expended as of May 31st. And so we're trending at a below budgeted levels. And we expect to see some savings by the end of the year on overtime. As of May 31st, there was a 5% vacancy rate with 248 budgeted positions unfilled, which represents a reduction in vacancies from prior months. This is attributable here to our temporary summer positions. We have our summer use participants. And so we expect those numbers to go back down at the conclusion of the summer. And lastly, we report an audited ending to the 2020 budget. We had a starting position in 2025 of $67.3 million, as Becky reported, in our general fund consolidated fund balance. And as of May 31st, combined with that number, the unaudited fund balance level was $315 million. Any questions?

Adjournment

Chair

I move to adjourn.